Aquatic Control Inc. is a privately owned lake and pond management company with our home office in Seymour Indiana and satellite offices in Valparaiso, IN; Evansville, IN; Truesdale, MO; Jackson, TN; Williamsville, IL; Elizabethtown, KY; Elkhart, IA; Knoxville, TN; Davenport, IA; and Chicago, IL. Our staff consists of fisheries biologists and technicians with a combined 500+ years of experience in aquatic vegetation management, fisheries management, product sales, and aquatic ecosystem management. We are actively growing and need to add an Accounting & Inventory Operations Coordinator at our headquarters in Seymour, Indiana. Start date: August 2026

Position Summary

The Accounting & Inventory Operations Coordinator is responsible for managing the company’s accounts receivable, accounts payable, and inventory tracking processes to ensure accurate financial records, timely cash flow management, and reliable inventory reporting. This role works closely with sales, purchasing, warehouse, and management teams to maintain efficient operational and financial controls.

Key Responsibilities

Accounts Receivable (AR)

• Manage Accounts Receivable Specialist Processes:
  • Record incoming payments including checks, ACH, and credit cards.
  • Prepare AR aging reports and assist management with collections when needed.
  • Maintain accurate AR records within the accounting system.
• Generate and distribute customer invoices in accordance with defined company policies
• Investigate and resolve billing discrepancies with customers and internal staff
• Monitor customer accounts to ensure timely payment of outstanding balances
• Coordinate with sales and customer service teams to resolve account issues
• Execute special, non-standard customer invoices or payment requests
• Provide surge support during the peak spring season (approx. 2-4 weeks), including high-volume call management and administrative assistance

Accounts Payable (AP)

• Manage Accounts Payable Specialist Processes:
  • Review, verify, and process vendor invoices for accuracy and proper approval.
  • Coordinate with purchasing and warehouse teams to verify receipt of goods before payment.
  • Ensure timely payment of vendor invoices according to payment terms.
  • Prepare weekly or bi-weekly payment runs.
  • Maintain vendor records including W-9 forms and contact information.
  • Reconcile vendor statements and resolve discrepancies.
• Assist with vendor communication regarding payment status and billing questions.
• Execute special, non-standard vendor invoices or payment requests
• Provide surge support during the peak summer season, including administrative assistance

Inventory Management

• Manage Inventory Record Processes:
  • Track inventory receipts, transfers, adjustments, and usage.
  • Coordinate with warehouse staff to ensure proper documentation of incoming and outgoing products.
  • Maintain accurate inventory records within the inventory/accounting system.
  • Perform regular inventory reconciliations between physical counts and system records.
• Assist with periodic physical inventory counts and cycle counting programs.
• Monitor inventory levels and report potential discrepancies.
• Provide inventory valuation reports for accounting and management reviews.
• Execute special, non-standard inventory transaction requests

Process & System Support

• Help maintain accuracy and efficiency in accounting and inventory systems (ERP/Accounting software).
• Identify opportunities to improve processes, internal controls, and data accuracy.
• Assist in implementing new procedures or system improvements related to financial and inventory tracking.

Cross Department Collaboration

• Work closely with sales, customer service, purchasing, and warehouse teams to ensure smooth operational flow.
• Communicate effectively regarding order processing, product receipt, and payment issues.
• Support management with financial and operational insights when needed.

Key Skills

• Strong organizational and record-keeping skills
• High attention to detail and accuracy
• Proficiency in accounting or ERP software
• Ability to analyze reports and identify discrepancies
• Strong communication and problem-solving abilities
• Understanding of accounting principles related to AR, AP, and inventory